Privacy Policy

online privacy statement

Online Privacy Statement

Corozon is a limited company. Our correspondence address is Millennium House, High Street, Godstone, Surrey, RH9 8LS. The use of the word ‘We’ below refers to this business.

 

What is this privacy statement about?

To supply our customers with our services we need to use information about you, and some of that may be personal or private. For example we may need to know your name and address, details of how you would like to be contacted (e.g. your mobile phone number), or how you would like to pay for the services we provide you. As we do this, we’d like you to take some time to read this privacy statement. It will explain what information we might collect about you, why we collect it, what we may use it for, and who we may give it to. We’ll also explain your rights towards your information and how we look after it while we have it.

 

What information do we collect about you?

The information we collect about you may vary based on what service we provide to you. Typically, we need details like:

Your name and address so we know who you are and what services you need from us
Your contact details like phone number or email so that we can keep in touch with you about our services.

We only collect information about you that we need to make sure you get the best service from us. We respect your privacy and we try to minimise what we do collect.

 

How do we collect information about you?

We prefer to collect the information we need directly from you. That way, you know what we have, and we can be sure you’ve provided us with the most accurate and up to date information.

We will usually do this:

If you complete an online form.
If you complete a survey.
When we talk to you directly

What do we do with the information we collect about you?

We use your information in various ways, such as to:

Meet the purposes that you provided your information for
Provide you with the services you want
Let you know about goods or services we feel would be beneficial to you.
Keep our records accurate and up to date.
Comply with any obligations we may have.

 

Who do we share your information with?

We appreciate that you have provided your information to us and may not want us to share it with other people or organisations, however sometimes it is necessary for us to do so.

We only share your information where we are permitted or required to by law, or where you have requested us to do so. We may share your information with, for example:

Any of your family, associates, or someone who represents you, where you have asked us to do so.
Our employees who provide you with our services.
Carefully selected organisations and specialists to help us provide you with our services.
Any person, organisation or regulator where we are required to because of a court order, regulatory responsibility, legal duty or statutory obligation.
We are careful to minimise such sharing.

Whenever we share your information we do everything we can to make sure it is protected from misuse or loss.

How do we look after and secure your information

When we use information about you we take all reasonable efforts to do so fairly and lawfully.

We think it likely that our customers know we use information about them, and we provide notices of such wherever we can.

We never use information about you unless it is lawful for us to do so and we have a clearly defined need or purpose.

When we collect information about you we ensure that we minimise what we collect. We try not to keep your information for longer than we need it and we ensure that the records we have about you are managed properly and deleted promptly and securely when we no longer need them.

We make every effort to ensure your rights towards your information, which we detail below.

We take appropriate care to secure the information we hold about you. We have robust technical security such as passwords and information encryption. We also have policies and procedures to ensure your information is only available to our employees who need to see it to do their job, and we train those employees appropriately.

Also, we establish robust procedures and contracts to extend these protections to any other person or organisation we may need to give your information to.

In everything we do with your information we try to be fair, lawful, and open, and we take seriously our obligations towards your privacy and the protection of information we may hold about you.

 

What are ‘Cookies’ and how do we use them?

A cookie is a piece of information that is stored on your computer’s hard drive by your Web browser. On visiting the Web Site, your computer server will use the cookie to guarantee a secure connection. Most browsers accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance. If you choose not to receive cookies, you may not be able to use certain features of this Web Site.

We may conduct analyses of user traffic. These analyses will be performed through the use of IP addresses and cookies which are required to ensure a secure server connection. We do not use cookies to store any personal data or browsing habits.

Third parties such as advertising agencies and content providers may use cookies on this Web Site to collect personal information about you. We recommend that you read the privacy statement of any third party before using their web site. We are not responsible for the use of such cookies or any other ways in which your personal data may be collected or used by such third parties.

 

Other information regarding our Website

All areas of our website use a Secure Socket Layer (SSL). A SSL is a security device which ensures that any data which you enter is encrypted during transmission over the internet. Encryption means the data is encoded so that it is not legible until such time as we decode it.

No data transmission over the internet can ever be entirely secure. While we do our best to protect your personal information, we cannot guarantee its security and you must be aware of this when using our websites.

Our website may contain links to other websites. If you follow a link to any of these websites, please note that these websites have their own Terms & Conditions and privacy policies and that we cannot accept responsibility for their content. This privacy statement applies only to our website.

 

By email and phone

If you have contacted us by email, or provided an email address, we may use that to contact you if we need to.

You should also be aware that information conveyed by email could be deliberately or accidentally intercepted or corrupted.

Whilst we make every effort to ensure that emails we send to you are free from viruses this cannot be guaranteed. We recommend that you scan all email for viruses with appropriate and frequently updated virus checking software. You should also avoid sending us emails from unsecure or public wi-fi zones (such as coffee shops) to mitigate your messages being intercepted.

If you have given us you phone number (landline or mobile), we may use it to contact you if we need to, including sending texts.

Please let us know if your mobile phone number or email address changes so that we can keep this information up to date.

 

Your Rights

GDPR gives you certain rights towards your personal information. We take all reasonable efforts to ensure we allow you to exercise those rights.

You have the right to see all the personal information we hold about you.

We’ll handle routine enquiries as part of our usual customer service. If you want to see more of the information that we have about you, you can make a data subject access request.

You can write to our principal at the address given at the top of this document,

To ensure that we only give your information out to you and not someone else, you will need to provide us with two current forms of identification.

Once we receive your written request, any clarifications, identification, we respond as soon as we can within 1 calendar month.

You Have The Right To Stop Us Causing You ‘Damage Or Distress’
Unless you have consented to us using your information, or have a contract with us, or we are acting to comply with a legal obligation or in a life or death situation, you can object to us using your personal information in a way that causes you ‘substantial and unwarranted damage or distress’.

Damage means that we will use or have used your information in a way that caused you some loss or harm which we shouldn’t have.

Distress means that we will use or have used your information in a way that caused you some upset or anguish which was more than an annoyance.

You can write to us and ask us to stop using your information in that way. We will respond within 21 days.

You Have The Right To Have Your Information Corrected
We take all reasonable steps to ensure that the information we have about you is accurate and up to date.

If you think that what we have is not accurate or up to date, please tell us as soon as possible and we will ensure it is corrected.

 

You Have The Right To Stop Us Direct Marketing To You
If you have used our services, we would like to keep you notified of products and services that we feel might be beneficial to you as part of our ongoing service to you. This could extend to contacting you in advance of a product deal expiring or to keep in touch.

You have the right to opt out of marketing information and tell us what your communication preferences are by contacting us at the number or address provided below. You may opt out at any time if you don’t want to receive any further communications of this nature.

Every time we contact you about such offers we will give you the opportunity not to hear about anymore.

If you don’t want to receive such offers at all, please let us know

You can write to us at:
Millennium House, High Street, Godstone, Surrey, RH9 8LS

Or;
Email us at
contact@corozon.com

Or;
Call us on
01883 338000

 

You can also find a lot more information about this on the ICO Website or by contacting them at:

Information Commissioner′s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
(Tel: 01625 545 700)

 

Changes to this statement

From time to time, we may amend this privacy statement to reflect changes in the law, guidance from the Information Commissioners Office (ICO), our experience of handling your information, or for other legitimate reasons. We will do this by posting the amended privacy statement on our website. We therefore suggest you check our online privacy statement from time to time to make sure you are aware of the latest version.

.01

Bookkeeping

Let us worry about your books whilst you get on with what you do best

.02

Credit Control

Invoicing is great, getting paid is better! Let us chase your money

.03

Business Consultancy

Thinking about growing the business? Maybe you’d just like some support. We can help

.04

Web Development

Your website is your shop window. We’ll help you get to the top of the search engines

.05

Copywriting

You know your business but sometimes it can be difficult to describe it. We can help

.06

Digital Marketing

Twitter, Facebook, Instagram, web campaigns. We can help you get a return on investment

.07

HR Support

HR or Human Resources is a difficult area for many small businesses. We can offer cost effective solutions.

.08

Telecoms

How much are you paying for your telephony? Too much? Probably. We will source an appropriate solution according to your need.  

.09

Virtual PA Services

Many small business owners need admin support in numerous areas. A Virtual PA can be a great solution for many. 

.10

IT Support

Most small businesses don’t have internal IT support … and why would they with so many specialist areas? We can supply the right expertise. 

Other Business Support

  Whatever you need, we will have a solution, so Contact Us today! 

 

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